Please click on this link and print out the application: Print Parent Packet here 

ABOUT BEFORE AND AFTERCARE

The Garfield YMCA childcare services children 2.5-16 year of age.  At time of registration member’s immunization records, copies of state ids/passports of all given permission to pick up your child, and birth certificate must be attached to the application along with the last page of this booklet signed and dated.  The Garfield YMCA accepts all youths from the City of Garfield and surrounding communities.  If children are not potty trained; parents are responsible to provide diapers, wipes and extra clothes on a daily basis. 

The hours of operation are Monday through Friday 7-8:30am (before care) and 2:30-6:30pm (after care)

ABSOLUTELY NO REFUNDS! $1 a minute late fee past 4:30, 5:30 or 6:30pm (depending on the time you signed up for)  ALL LATE FEES MUST BE PAID 24 hours after or program will pause until late fees are paid in full in cash to the counselor. 

FEES & PAYMENTS

$66 non-refundable annual membership fee

Before & After Care-ABSOLUTELY NO REFUNDS!

Membership and summer camp balances must be current. All Subsidy copayments must be paid in full.

Before Care Rates: 

• ECLC, & GPPA #1 : $115 per month; automatic drafts ONLY
• Schools 6,7,8,9,10, Garfield middle school: $155 per month; automatic drafts ONLY
• Program begins 9/4/2025-preschool does not start until 9/8/25
• Rates are subject to change anytime

After Care Rates: 

• Preschool after care: $280 ( Pick up at 4:30 ) $310 (Pick up at 5:30) $340 (Pick up at 6:30); automatic drafts ONLY
• School Age after care: $225 ( Pick up at 4:30 ) $250 (Pick up at 5:30) $275 (Pick up at 6:30); automatic drafts ONLY
• Transportation-available as of 9/4/2024-preschool after care does not begin until 9/9/24
• Rates are subject to change anytime

ALL PAYMENTS NOT MADE ON AUTOMATIC DRAFTS WILL BE SUBJECT TO A $20/MONTH ADMINISTRATIVE FEE.  THIS INCLUDES ALL DECLINED PAYMENTS MADE THROUGH AUTOMATIC DRAFTS. 

OFFICE FOR CHILDREN & 4Cs SUBSIDY PROGRAMS

• OFC AGREEMENTS MUST BE IN BEFORE ANY CHILD WILL BE ACCEPTED INTO THE PROGRAM
• If your contract is not in the portal at the time of registration you must pay the 1^st If your contract backtracks to start date the payment can be utilized towards co-payments, full days, or membership renewal.
• If the monthly tuition is not fully covered, you will be responsible for the copayment/differences. All payments are to be made the Friday before the month attending.
• COPAYMENTS ARE STARTING IN SEPTEMBER 2024!

Returned checks and declined drafts are subject to $25 returned check fee and all further payments after must be cash, credit card or money order

All payments not made by the 5^th of the month will be subject to a $35 late fee automatically added to your account

Any credit card payments made will not be eligible for chargebacks.  If you dispute a charge from the Garfield YMCA regarding any tuition the last page will be used as proof that you are aware all tuition is nonrefundable and you will not be eligible for a chargebacks. 

You must give 30 days’ notice to cancel any program.  Under no exception will you receive a refund or a credit if this policy is not adhered to. 

Important Dates:

• First day of before and after care program (school age only) : Thursday, September 4
• First day of before and after care programs (preschool): Monday September 9
• Dates the Garfield YMCA is closed: August 25th- August 29th (clean up week); September 1-3rd -labor day and prep time; November 27th & 28th, and December 24th & 25th , January 1, April 3rd , May 25th and June 24th-26th (even if school is extended)
• Vacation Camp/Full days $25/day fee- October 13th, November 5th, 6th, and 7th; December 26th-31st; January 2^nd & 19th; February 16th-20th; April 6^th-10th-parents are responsible to provide lunch and snack pre-register online 48 hours in advance.
• All ½ days will run as normal except the following: November 26th, December 23rd, and April 2nd. On these ½ days there will be no transportation or after care in the schools.  You will be responsible to drop your child off at 33 Outwater Lane if you need care on these days.

• If the board of education calls an early dismissal for any reason we will not be able to have after care in the schools.
• If board of education calls a delayed opening we will not be able to have before care in any of the schools.
• All registrations will take 48 hours to update. You will be given the date you can start before or after care upon registration. 
• All dates are subject to change!

LATE FEES-The program concludes at 6:30pm exactly.  If you sign up for a 4:30 or 5:30pm pick up your program will conclude at 4:30 or 5:30pm.  All youth must be picked up on or before the time you chose.  NO EXCEPTIONS.  A late fee of $1.00 per minute will be collected in cash upon pick up.  Children will not be accepted into the program the next day if balance of late fee is not paid. 

SNACK-Snack is provided through Maschio’s food service.  If your child has any allergies or is a picky eater we suggest you pack them a snack for the afternoon.

CHILD ABUSE AND NEGLECT-New Jersey State law requires that any instance of child abuse or neglect suspected by a child care worker must be reported to the Division of Youth and Family Services.  The Garfield YMCA will follow this directive.

IN THE EVENT OF AN EMERGENCY-We will evacuate to the nearest safe shelter-City Hall and/or school.  Emergency contact information will be with the counselors and every effort will be made to contact guardians.  In the event of a lockdown, positively no one will be allowed to enter for any reason.  Phones will be used for emergency uses only. 

ELECTRONIC DEVICES-IPads, laptops, iPhones, any cell phone, and Iwatches will not be allowed in our facility at any point (the only exception to this rule is the school assigned chromebooks for homework use only).  If we find them we will remove them from the child and give back to the person picking the child up.  We assume no responsibility for lost, stolen, or damaged items. 

DRESS CODE-we follow school policy and required appropriate dress each day the child is in the program.  Sneakers are required for any gross motor play.  Hats, sunglasses, flip flops, revealing clothing, and improperly fitted clothes are not allowed.

DROP OFF POLICY-When dropping your child off for before care or (out of district after care) the child must be signed in.  No child is to enter any building alone.  For before care in the schools we will have a counselor bring the sign in sheet to the door as no parents are allowed in the buildings

PICK UP POLICY-Upon registration you are going to provide us with photocopies/scans of the driver license/state id/passport of those allowed to pick up your child.  Only those individuals are to pick your child up.  We require that you notify the YMCA in writing if someone other than the designated pick up officials will be picking up your child.  They will need to have a form of ID on them so we can photo copy and keep on record.  No one under the age of 18 years of age is to pick up your child at any point.